Calling all presenters!
Here's what to expect next
We are pleased to have you as a presenter for the 2017 Educators Connect for Success conference.
To secure your spot as a presenter:
- Register to attend by using the presenter registration code provided to you via e-mail by February 3, 2017.
- This code is good for $100 off the regular conference rate of $500 and can be used for up to 3 presenters per session.
- If we do not receive your registration by February 17, 2017, we reserve the right to release your session spot.
Between now and the conference, you will receive the following via e-mail:
- A copy of your session title and description as it will appear in the event program. You will need to review this (it may be edited) and provide approval.
- Your assigned presentation date, time, room location, and room capacity.
- A request for electronic copies of materials you'd like to make available to conference attendees via the Guidebook event app.
As a presenter, you are responsible for your travel arrangements and hotel accommodations. If you plan to stay overnight, we encourage you to take advantage of special rates at several hotels near the Ohio Union at The Ohio State University. A limited number of rooms are available so please book a room at your earliest convenience. For a list of hotels offering special rates, visit the hotel information section of the conference website.
Address or Co-presenter Changes
Adding, removing, or changing co-presenters? Updating or changing your address? Please be sure to keep us informed of any changes in your information. All changes must be submitted in writing by April 1, 2016 via e-mail to email@example.com. After April 1, we may not be able to make changes to the printed program, but will adjust conference signage, etc. to reflect changes if possible.
Do all presenters need to register?
Yes, all presenters—including co-presenters, teams, and panelists—must register to attend by February 3, 2017. Please use the code provided to you via e-mail to receive the discounted presenter rate of $400. This code may be used for up to three presenters per presentation.
When will I get my room assignment?
All presenters will receive their presentation date, room, and time assignments by April 29, 2017.
To ensure ample seating for all our attendees, rooms are set in a variety of formations, including theater, classroom and banquet seating. To view specifications for your assigned room, please click here. If you need to know how your room will be set, please e-mail firstname.lastname@example.org.
Room capacities vary from 40–150 people. Since pre-registration for individual sessions is not required, we cannot estimate actual attendance. You will be provided with the details of your room assignment prior to the event.
Set-up and A/V Technicians
Each room is set up with A/V equipment and complimentary Wi-Fi; however, you will need to bring and use your own laptop. A/V technicians will be on site to provide troubleshooting assistance.
Will you distribute all the information to my co-presenters?
No. It is the main presenter's responsibility to communicate all conference information to all co-presenters in a timely manner. We will only send presenter communications to the main presenter’s e-mail address listed on your proposal submission form.
Do I need to provide my own handouts?
To save you time and money, we suggest that instead of providing hard copies of your presentation materials to attendees, please e-mail your materials to email@example.com. Materials will be posted on Guidebook, our event app, and will be made accessible to conference attendees. Of course, if your presentation requires attendees to use a particular document during the session, please plan to bring your own copies to distribute.
What hotels are located near the conference site?
If you plan to stay overnight, we encourage you to take advantage of special conference rates at several hotels near the Ohio Union at The Ohio State University. A limited number of rooms are available so please book a room at your earliest convenience. For a list of hotels offering special rates, visit the hotel information section of the conference website. Reservations are available on a first come, first serve basis.
If I’m driving to the conference, where should I park?
Parking is available at the Ohio Union South Garage, located adjacent to Ohio Union at 1759 North High Street. For driving directions to the garage, click here
Will parking be validated?
No, each attendee is responsible for their own parking costs.
What do I do when I arrive at the conference?
Presenters and co-presenters should check in at the presenter registration table in the registration area. Registration begins on Wednesday, June 7 at 7 a.m., and someone will be available at the registration area throughout the remainder of the event to provide assistance as needed.
If you have any questions, please contact us at firstname.lastname@example.org or call (614) 481-3141.